students smiling together outside

Re-Registration Process for Returning Student Organizations

Preparing Your Org for the Year

Student organizations already recognized at Buffalo State must apply for re-registration on an annual basis. It is the responsibility of the student organization to complete this process. Failure to comply with the re-registration timeline and process may result in a revocation of your student organization’s registration status, being listed as inactive, club budget frozen and/or penalized, or placed on suspension.

The re-registration period each year will begin on April 1st and end on May 31st each academic year. A second re-registration period will open the first two weeks of classes.

Re-Registration Checklist

1

Complete the student organization re-registration process via Bengal Connect.

2

Provide an updated active membership roster of at least five (5) Buffalo State students, including the newly elected executive board for the upcoming academic year.

All executive board members must be registered as full-time (12 credits), matriculated Buffalo State students. This includes: President, Vice-President, Treasurer, Secretary, and Organization Representative.

3

Submit the student organization’s most recent constitution and by-laws via Bengal Connect.

4

Submit an updated Advisor Agreement Form.

The Advisor Agreement Form can be found here. Student organization advisors must be a full-time Buffalo State faculty/staff member. If you need a new advisor, contact us and we can assist you in matching your organization with an advisor.

Important Notes

United Students Government (USG) Organizations

The United Students Government (USG) serves as an official recognizing agent at Buffalo State. USG recognition is a separate process and provides student organizations the opportunity to qualify for activity fee funds in addition to other benefits. All currently recognized USG member organizations must complete USG re-recognition once every three years. However, all organizations are required to register via Bengal Connect with an updated roster, contact information, advisor, and constitution on an annual basis.

Fraternities and Sororities

Greek-lettered organizations will follow the same re-recognition process but will need to supply additional information (proof of insurance, letter of good standing) and can be found in Bengal Connect when completing the following steps. For more information, please visit the Greek Life Recognition Requirements.

All student organizations will be required to attend the mandatory annual meeting with Student Leadership and Engagement to be trained on Buffalo State policies and procedures. This meeting will occur the first few weeks of the academic year. Each student organization will be required to send at least one three (3) e-board members to this meeting. Failure to do so may result in the following:

  • All current space reservations will be placed on hold.
  • Unable to reserve future space in the Campbell Student Union, Butler Library, Academic Buildings, Recreation Fields, and the Houston Gym and Sports Arena.